Procurement approvals that took a week now clear in a day.
We mapped a tangled procurement process, simplified it, and automated the approvals, so materials arrive on time without the chase.
The challenge
Purchase requests moved by email and WhatsApp, waiting on whoever was free to approve. Nobody could see status, and urgent materials stalled behind routine ones.
Production planning suffered because procurement was a black box.
What we built
We redesigned the process, then built a no-code approval app on AppSheet: requests capture once, route by value and category, escalate if they stall, and convert to purchase orders, automated with n8n and WhatsApp Business.
Everything is visible on a Power BI dashboard, connected to accounting and inventory.
The results
What changed.
Requests clear in hours, not a week of chasing.
Every request has a status and an owner.
Production stops waiting on procurement.
Tools we used
For the first time we can see exactly where every purchase request is. Approvals stopped being a bottleneck.
FAQ
Questions, answered.
How do you speed up procurement approvals in manufacturing?
SutraSarthi redesigns the approval process and builds a routed, rules-based approval app, so purchase requests capture once, route by value and category, and escalate if they stall, cutting approval time from about a week to a day.
What usually causes procurement delays?
Approvals living in inboxes and WhatsApp with no owner or status, so urgent materials stall behind routine ones. A routed workflow with clear ownership and escalation fixes that.
Can purchase requests convert to purchase orders automatically?
Yes. Approved requests convert to POs automatically and connect to accounting and inventory, so procurement stops being manual re-entry.
How do you give visibility into pending purchase requests?
Every request has a status and an owner on a dashboard, so procurement is no longer a black box and production stops waiting on it.
Let’s find your highest-return fix first.
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